Registration
How to Register
To register for the Meeting, please fill in the on-line Registration Form.
The registration process consists of three easy steps:
- Fill out the Personal data form and receive a password.
- Click the Registration button and choose your registration fee.
- Pay on-line by debit/credit card or by bank transfer.
Methods of Payment
Registration fees must be paid in EUR by one of the following methods:
1. Credit or Debit Card (preferred option)
For credit or debit card payments, please use the On-line Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard and Visa.
2. Bank Transfer
The bank details including the 10-digit payment identifier will be automatically sent to your email address after submitting the on-line form. Please note that payments without this payment identifier will not be identified and the registration will not be confirmed.
All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.
Final Invoice
Cancellations and Refunds
The EEMGS 2025 Secretariat must be notified in writing by e-mail (eemgs2025@guarant.cz) in the event of the cancellation of the registration. Cancellation by phone call will not be accepted. The appropriate refunds will be made after the Meeting.
The following cancellation conditions apply:
In case of any change in registration, GUARANT International reserves the right to charge a 30 EUR handling fee.
In case of cancellation of the meeting due to force majeure, GUARANT International reserves the right to charge a 30 EUR handling fee.
Name change
If you are prevented from attending, you will be given the opportunity to send a colleague in your place. A handling fee of 30 EUR will be charged for each name change. Name changes should be reported in writing to the EEMGS 2025 Secretariat. No name change will be possible after 1 April.
Visa Requirements
Invitation letters for visa purposes can only be sent to participants who have completed the registration process. Further information regarding visa requirements can be found below.
Passport and visa requirements
Please note that invitation letters for visa purposes can only be issued to people who have completed the registration process and paid the registration fee.
Visitors from non-EU countries must possess a passport valid for at least three months after the planned departure from Ireland. Please note that the visa application process can take up to 6 weeks. Therefore, the participants requiring visa should apply immediately to the consular office or embassy of Ireland in their home country in order to avoid any inconvenience.
The Meeting Secretariat assists delegates by processing the official invitations upon request. These letters do not commit the Local Organiser to any financial obligation.
Official invitation by Meeting Organiser – required information:
- Your full name
- Date of birth
- Place of birth
- Country of citizenship (country which issued your passport)
- Passport number
- Date of expiry of your passport
Condition for the issuance of the invitation letter by the Meeting Organiser is as follows:
– Payment of registration fee
The invitation letter will be sent to your email as a PDF file upon providing all the required information. However, should the embassy require an original invitation letter, we can deliver it by two following ways:
1) Regular post – free of charge, however, the delivery cannot be guaranteed as there is no way to track the delivery. The organisers shall not be held responsible or liable for any delay or failure in delivery.
2) Express delivery service (FedEx, DHL) – the fee shall be covered by the participant in advance, together with the congress fee. The express delivery fee is 40 – 80 EUR, depending on country of delivery. The organiser strongly recommends using this option as it is faster and enables the delivery to be tracked (using a tracking number).
The invitation letter should be presented to the embassy of Slovakia in your country in order to receive a Visa for the Meeting.
We strongly advise you to apply at least two months prior to the Meeting.
Accommodation Recommendations
Invitation letters for visa purposes can only be sent to participants who have completed the registration process. Further information regarding visa requirements can be found below.